E-mail Management Server includes a number of
conditions to test whether or not a message or attachment should
be dealt with. Below is a listing of conditions currently
available along with clarification of how they apply.
|
Condition
|
Clarification of Condition
|
|
contains a hyperlink to: <parameters>
|
checks the message to see if it
includes a specific hyperlink path
|
|
contains an attachment of the type
<file extensions>
|
checks to see if the type of
attachment found matches the file extensions specified
|
|
contains an attachment which size is
<in a specific range>
|
checks the size of the attachments
contained within the message
|
|
contains an attachment with <specific
words> in the attachment name
|
checks for specific words in the
attachment name
|
|
contains <specific words> in the
subject
|
checks to see if the message subject
contains specific text
|
|
contains <specific words> in the
message body
|
checks to see if the message body
contains specific text
|
|
contains <specific words> in the
subject or message body
|
checks to see if the subject or
message body contains specific text
|
|
contains <specific words> in the
sender's e-mail address(es)
|
checks to see if the sender's address
contains specific text
|
|
contains <specific words> in the
recipients e-mail address(es)
|
checks to see if the recipient's
address contains specific text
|
|
has more than <a specific number of>
attachments
|
checks the message to see if it
contains more than the specified number of attachments
|
|
has the importance specified as
<parameter>
|
checks the message for the importance
flag
|
|
has the sensitivity specified as
<parameter>
|
checks the message for the sensitivity
level
|
|
is assigned to <a specific category>
|
checks to see if the message has been
assigned to a specific category
|
|
is from <people or groups>
|
checks to see if the message is from a
particular person or group of people
|
|
is <incoming or outgoing>
|
checks to see if the message was sent
or received
|
|
size is <within a specific range>
|
checks to see if the message is of a
particular size
|
|
was received within <a specified
amount of time or date>
|
checks to see if the message was
received during a specific time frame
|
|
was sent to <people or groups>
|
checks to see if the message was sent
to a person or group of people
|
E-mail Management Server includes a number of
actions that can be performed if a message or attachment passes
the conditions specified. Below is a listing of actions
currently available along with clarification of what they do.
|
Action
|
Clarification of Action
|
|
Assign the message to a category
|
Sets the message category on the
message.
|
|
Delete the attachment
|
Deletes the attachment from the
message and leaves text in the message indicating the
attachment was deleted, the date and time of deletion
and the name of the file that was deleted.
|
|
Delete the message
|
Deletes the messages that meet the
rules conditions excluding any specified exceptions.
|
|
Mark the message as read
|
Changes the message state to be read
if it is unread. If unread no change is made.
|
|
Mark the message with importance
|
Sets the message importance to low,
normal or high as specified.
|
|
Mark the message with sensitivity
|
Sets the message sensitivity to
normal, personal, private or confidential as specified.
|
|
Move the attachment to a file folder
|
Saves a copy of the attachment in the
file folder specified. This action also removes the
attachment from the message and leaves a hyperlink
pointing to the location of the message in the file
folder.
|
|
Move the message to a file folder
|
Saves a copy of the message in the
file folder specified. This action also removes the
message from the PST, mailbox or Public Folder.
|
|
Move the message to a Personal Folder
File (PST)
|
Moves the message from the current
location into another Personal Folder File.
|
|
Record information about the messages
or attachments in a report file
|
Does not make any changes to the
message or attachments. This action simply records
information about the messages and attachments it finds
that match the conditions and actions specified within
the rule.
|
|
Reattach the attachment
|
Removes the hyperlink text in the
message and puts the attachment back in that was
previously removed by E-mail Management Server.
|
|
Redirect the hyperlink to:
<parameters>
|
Changes the hyperlink in the message
to reflect the new hyperlink as specified.
|
|
Save a copy of the message to a file
folder
|
Saves a copy of the message in the
file folder specified. This action does NOT remove the
message from the PST, mailbox or Public Folder.
|
|
Save a copy of the attachment in a
file folder
|
Saves a copy of the attachment in the
file folder specified. This action does NOT remove the
attachment from the message.
|
E-mail Management Server includes a number of
exceptions that can be used to exclude particular messages or
attachments that may pass the conditions specified but that
actions should not be performed on. Below is a listing of
exceptions currently available along with clarification of when
they apply.
|
Exception
|
Clarification of Exception
|
|
contains a hyperlink to: <parameters>
|
checks the message to see if it
includes a specific hyperlink path
|
|
contains an attachment of the type
<file extensions>
|
checks to see if the type of
attachment found matches the file extensions specified
|
|
contains an attachment which size is
<in a specific range>
|
checks the size of the attachments
contained within the message
|
|
contains an attachment with <specific
words> in the attachment name
|
checks for specific words in the
attachment name
|
|
contains <specific words> in the
subject
|
checks to see if the message subject
contains specific text
|
|
contains <specific words> in the
message body
|
checks to see if the message body
contains specific text
|
|
contains <specific words> in the
subject or message body
|
checks to see if the subject or
message body contains specific text
|
|
contains <specific words> in the
sender's e-mail address(es)
|
checks to see if the sender's address
contains specific text
|
|
contains <specific words> in the
recipients e-mail address(es)
|
checks to see if the recipient's
address contains specific text
|
|
has more than <a specific number of>
attachments
|
checks the message to see if it
contains more than the specified number of attachments
|
|
has the importance specified as
<parameter>
|
checks the message for the importance
flag
|
|
has the sensitivity specified as
<parameter>
|
checks the message for the sensitivity
level
|
|
is assigned to <a specific category>
|
checks to see if the message has been
assigned to a specific category
|
|
is from <people or groups>
|
checks to see if the message is from a
particular person or group of people
|
|
is <incoming or outgoing>
|
checks to see if the message was sent
or received
|
|
size is <within a specific range>
|
checks to see if the message is of a
particular size
|
|
was received within <a specified
amount of time or date>
|
checks to see if the message was
received during a specific time frame
|
|
was sent to <people or groups>
|
checks to see if the message was sent
to a person or group of people
|
